Your Invoices Synced Directly Into QuickBooks
ActiveRoute integrates directly with QuickBooks so every invoice your fleet generates populates your accounting records automatically on demand when you need it or in real time the moment it happens. No manual exports. No double entry. No reconciliation headaches.
ABOUT THE INTEGRATION
One Integration That Eliminates Your End-of-Month Accounting Scramble
HOW IT WORKS
Two Sync Options Built Around the Way Your Business Operates
On-Demand Sync
With On-Demand Sync, data transfer is triggered entirely by a user action. When you generate an invoice in ActiveRoute and click sync, ActiveRoute sends a request to the QuickBooks API at that exact moment and pushes the invoice data across immediately. Your QuickBooks records update on the spot giving you complete control over exactly when data moves between the two systems. This option is ideal for businesses that batch their invoicing at the end of a day, week, or billing cycle and want a clean, controlled sync at a time of their choosing.
Real-Time Sync
With Real-Time Sync, data moves automatically between ActiveRoute and QuickBooks the moment any Invoice is generated no button click required. The instant an invoice is generated in ActiveRoute, a webhook fires and QuickBooks updates in the background with near-zero delay. The moment a payment is marked as received in QuickBooks, ActiveRoute reflects that status automatically. Both systems stay in continuous sync entirely without any human action so your financial records are always current, always accurate, and always consistent across both platforms.
Zero Manual Data Entry
Whether you choose On-Demand or Real-Time Sync, the result is the same your team never manually enters invoice data into QuickBooks again. Trip details, billing amounts, account names, rate breakdowns, and payment statuses all flow from ActiveRoute to QuickBooks automatically. No copy-paste. No CSV exports. No risk of a typo turning into a billing error that takes three hours to trace and correct.
Our innovative services
Built to Keep Your Accounting as Clean as Your Dispatch
On-Demand Sync
Trigger your QuickBooks sync exactly when you need it after a billing run, at the end of the day, or at the close of a pay period. ActiveRoute pushes every invoice to QuickBooks on command, giving your team full control over when data moves and ensuring your accounting records update cleanly every time.
Real-Time Sync
Keep ActiveRoute and QuickBooks in continuous sync with zero manual action. The moment an invoice is generated or a payment status changes, a webhook fires automatically and both systems update in the background so your financial records are never more than seconds behind reality.
Complete Invoice Data Population
Every invoice that flows from ActiveRoute to QuickBooks carries the full data set customer name, trip date, pickup and drop-off details, mileage, rate applied, broker account, and total billable amount. Your QuickBooks records are complete, accurate, and audit-ready without anyone touching them manually.
Stop Entering Invoices Manually Let ActiveRoute Sync to QuickBooks Automatically
ActiveRoute’s QuickBooks integration keeps your dispatch billing and your accounting records in perfect sync with no manual exports, no double entry, and no upfront fees.